Administrators can set up notifications sent only with selected On-the-Job Trainings (OJTs).
Navigation: UKG Learning > Academy Workspace > Training Admin > Manage Training > On-the-Job Training
- Locate and select the desired On-the-Job Training.
- Select Notifications on the On the Job Training panel.
- Select Academy to check your notification settings.
The notifications that are available at the OJT level are:
| Notification | Default Recipient | Purpose | Editable /In-app |
|---|---|---|---|
| You're ready to start your on-the-job training |
| To inform the learner that they are ready to proceed with the required On-the-Job Training. | Yes / No |
| A learner is ready to start their on-the-job training |
[Required Job Permission: Assess OJT Performance] | To inform the Unit Manager that a learner is ready to proceed with the required On-the-Job Training. *This notification will be sent to admins only in cases where tasks are signable only by admins. | Yes / No |
| A learner has completed their on-the-job training |
[Required Job Permission: Assess OJT Performance] | To inform the Manager that a specific Trainee has completed the required On-the-Job Training. *This notification will be sent to admins only in cases where tasks are signable only by admins. | Yes / Yes |
| A learner added a home assignment file for their on-the-job training |
[Required Job Permission: Assess OJT Performance] | To inform the Manager that someone has uploaded a file for the required Home Assignment task. *This notification will be sent to admins only in cases where tasks are signable only by admins. | Yes / Yes |
| A manager commented on an on-the-job training task |
| To inform the Learner that the Trainer commented on their On-the-Job Training Task | Yes / No |
| Manager has signed off a learner's on-the-job training |
| To inform the Learner that their Manager has completed their On-the-Job Training. | Yes / No |
When you first access this page on an OJT level, the default options for all notifications will be the same as the ones configured on an academy level. The notifications will continue to be sent per the Academy settings for the OJT in question.
If nothing is configured for a specific email notification on the OJT page, you will see the following message: “Currently, this email notification is being sent out based on your academy’s general notification settings. Any change in the following settings will only be applied for this specific on the job training.” This helps distinguish which notifications are configured on an OJT level for this OJT and which are not.
Once a change is made to a notification on the OJT level, any change made on the academy level for this notification will not be applied to that OJT. Only the configuration options made to this notification on the OJT level will determine how and if this notification is sent for the OJT. In this case, you will see the following message "Currently, this email notification is being sent out based on the following settings, which are specific to this on the job training.” Any changes made at the Academy level will not be applied to this notification at the OJT level.
Note: Training Managers do not see the OJT notifications.
At the bottom of each notification, there is a “Restore to Academy Settings” button. Selecting it will restore email notifications to the settings configured on the academy level. Any changes made on the academy level will now be applied to this notification on the OJT level.