Courses and Learning Paths notifications

Administrators can review, edit, and deactivate the notifications sent for the activities related to Academy Courses and Learning Paths. You can also filter the users based on job and location and send the notifications only to specific recipients.

Navigation: UKG Learning > Academy Workspace > Notifications > Academy > Courses & learning paths

Note:
You can preview every notification, but not all notifications are editable.

Notification	Default Recipient	Purpose	Editable / In-app
Someone enrolled in a course	Course creator	Alert the course creator when a learner enrolls in a course.	No / Yes
Someone reviewed your course	Course creator	Alert the course creator when a learner reviews a course.	No / No
You earned a certificate	Learner who successfully completed a course/learning path	Alert a learner when they are awarded a certificate for course/learning path completion.	Yes / No
Your bulk course import was successful or failed	Actor of the import	To inform the importer of the success or failure of the imported courses	No / No
A new lecture/course has been added to course/learning path	Learner who is assigned a course/learning path	Alert the learner when a new lecture/course is added to a course/learning path, affecting course/learning path progress. This notification is only sent to completed learners with 100% progress before the addition, and only if the Maintain Progress setting is Off.	Yes / No
Your bulk learning path import was successful or failed	Actor of the import	To inform the importer of the success or failure of the imported courses	No / No
New announcement for your course/learning path	Selected recipient	Alert the recipient when there is a new announcement for a course/learning path. The email also includes the announcement content.	Yes / Yes
You're invited to enroll in a course or learning path	Selected recipient	Invite the recipient to enroll in a specific course.	Yes / Yes
You have been assigned a course/learning path	Selected recipient	Alert the recipient when they are assigned a course or learning path.	Yes / Yes
Course/Learning Path (un)assignments status	User who (un)assigned a course/learning path via Advanced (Un)assignment	Alert the user of their (un)assignment status.	No / Yes
You've been reassigned a course	Selected recipient	Alert the recipient when they are assigned to retake a specific course. Note: The email notification is different depending on the current status of the user (enrolled/not enrolled)	Yes / Yes
Your course/learning path has been duplicated	Selected recipient	Alert the recipient when their course or learning path is successfully copied.	No / Yes
Tell us your opinion about a course or learning path	Learner who has completed all course lectures	Invite the recipient to take the course poll	Yes / No
New course or learning path enrollment request	Learner's Unit Managers Assistant Unit Managers Head of Aboves Assistant Head of Aboves with the Approve Self-Enrollment Requests permission.	Alert the recipient when a learner requests to enroll in a course	Yes / No
Your course enrollment has been approved or declined	Selected recipient	Alert the recipient when their course enrollment is approved or not approved	Yes / No
External course that was part of learning path is no longer available	Learning Path owner	Alert the Learning Path owner when a course included in a learning path was retired or became private	Νο / Νο
The next step in a course is available	Selected recipient	Alert learners enrolled in the course when a step becomes available after the set number of days.	Yes / No
Notification about Courses / Learning Path assignment by rule	Learner added to an academy and assigned with courses/learning paths because of a rule	Alert the recipient they are assigned to a course/learning path due to an automated assignment rule.	Yes / No
A lecture has been updated	Learner assigned to a course	Alert the learner when a lecture is updated, affecting course progress. This notification is only sent to completed learners with 100% progress before the update, and only if the Maintain Progress setting is Off.	Yes / No
The next step in a learning path is available	Learner assigned to a learning path	Alert learners enrolled in the learning path when a course becomes available after the set number of days.	Yes / No
Notification about due date update	Enrolled learner	Alert a learner when a due date for a course or learning path is updated.	No / No
You have been awarded a badge	Learner who successfully completes a course or learning path	Alert a learner when a badge is awarded for course or learning path completion.	Yes / No
Courses or learning paths were assigned by a manager or rule	Admin	Alert the recipient about course or Learning Path assignments	Yes / No
Someone failed an exam	Admin Course Assignor Unit Manager Assistant Unit Manager Head of Above Unit Assistant Head of Above Unit Training Manager	Alert the recipient when a user fails an exam.	Yes / No
Someone completed a course	Course instructors	Alert all course instructors, including the Primary Instructor and any additional instructors, when a learner completes the course.	Yes / No
Learning path due date has been added, updated, or removed	Learner who is assigned a Learning Path	Alert the recipient when a Learning Path due date is updated.	Yes / No
You have been unassigned from a course/learning path	Selected recipient	Alert the recipient when they are unassigned (manually or automatically when criteria are no longer met) from a course or learning path.	Yes / No
Notification about bulk Courses/Learning Paths reassign	User who reassigned a course/curriculum via Advanced Reassignment	Alert the recipient of the reassignment status.	No / Yes
A retirement date was added to a course	Academy Admins and Training Managers	To inform the recipient that a retirement date has been added for the course.	Yes / No
Coupons have expired for courses or bundles	Academy Admins	To inform the recipient that the expiration date of some coupons has been reached.	No / No
You've been reassigned a learning path	Selected recipient	To inform the recipient that they have been assigned to retake a learning path	Yes / Yes
There are no more coupons for a course	SuperAdmin and the person who purchased the coupons	To inform the recipient that there are no more coupons for the course.	No / No
There are no more licenses for a course	SuperAdmin and the person who purchased the licenses	To inform the recipient that there are no more licenses for the course.	No / No
New discussion board post request	Academy Admins	Alert Academy Admins when a learner posts to a course discussion board and the post is pending approval to become public	Editable/In-app status not confirmed
Your discussion board post was approved or declined	Team member who posted to the discussion board	Alert the recipient whether their discussion board post was approved or declined	Editable/In-app status not confirmed

Search functionality only searches the filtered list and display search results from the notification list currently visible.

Notification timing

The next step is available notification is not sent as soon as new content unlocks. A daily batch process checks for content that became available in roughly the past 24 hours and sends notifications.

Email delivery may be delayed until the next batch runs. The course or learning path step remains available on schedule.