As an Admin, you are able to review, edit, and disable the notifications sent for various actions throughout the Academy. General Academy notifications are found in the Academy Workspace, reflecting their specific focus — the Academy Admin, Training Admin, or Development Admin spaces. Notifications are organized into Academy and Reminders categories. This article covers the General notifications in the Academy category.
Note:
You can preview every notification, but not all notifications are editable.
Academy Notifications
Navigation: UKG Learning > Academy Workspace > Notifications > Academy > General
| Notification | Default Recipient | Purpose | Editable / In-app |
| Your member import report is complete | Academy Admin who initiated the import | Alert the administrator when the user import process is complete. | Yes / Yes |
| You got a message from [Academy name] | Selected recipient | Alert the recipient when they have a message from the academy. | Yes / No |
| You were added as a new team member in [Academy name] | Selected recipient | Alert the recipient when the academy administrator adds them to the academy. The email includes a Login Now button. | Yes / No |
| You were added as an admin | Selected recipient | Alert the recipient when the academy administrator makes them an administrator of the academy. | Yes / No |
| You've been added as a training manager | Selected recipient | Alert the recipient when the academy administrator makes them an academy Training Manager. | Yes / No |
| You were added as an instructor of [Academy name] | Selected recipient | Alert the recipient when the academy administrator makes them an academy Professional Instructor. | Yes / No |
| Your member is locked out of your academy | Academy Admins | Alert the Academy Administrators when a user is locked out of their academy account due to multiple unsuccessful login attempts | No |
| A new unit is assigned to you in the academy | Selected recipient | Alert he recipient that they were added to an (Above) Unit | Yes |
| A new job is assigned to you in the academy | Selected recipient | Alert the recipient when they are assigned a new job and what the permissions are for that job. | Yes / Yes |
| Deactivated user summary report | Admin/Manager who initiated the deactivation | Alert the recipient when the deactivation process is complete. | No / No |
| Preferred Timezone Update | Selected recipient | Alert the recipient when their preferred time zone is changed. | Νο / Νο |
| Notification when an employee is added to [Academy Name] | Admins | Alert the recipient about users recently added to the Academy. | Yes / No |
| Your content language is updated in the academy | The users whose language(s) are updated (not when self-changing in the user my profile) | Alert the user when the preferred content language is changed by an administrator. | Yes |
| Your academy is going to be deleted in 10 days | Admins | Alert academy administrators when an academy is about to expire and will be deleted. | |
| Notification when an employee is deactivated | Employee who was deactivated | Alert the user their account is deactivated. | Yes / No |
| Notification about limited course access | Academy Admins | Alert the Admins about which Managers made “Limit Access” changes to which courses. | No / No |
Training Administrator Notifications
Navigation: UKG Learning > Academy Workspace > Notifications > Academy > General
| Notification | Recipient | Purpose | Editable / In-app |
| Someone failed all exam attempts |
| Alert the exam creator if a user fails all attempts for an exam. | Yes |
| Someone accepted/declined your credits | Selected recipient | Alert when an administrator accepts/declines their requested credits. | No |
| Someone commented on a resource |
| Alert the recipient to a new comment on their library content Note: | Yes |
| Someone shared a file with you | Selected recipient | Alert the recipient when content is shared with them | Yes |
| There's an external credits request awaiting approval | Admins | Alert Academy Admins when learners add external credits requiring approvals. | Yes |