General Academy Notifications

As an Admin, you are able to review, edit, and disable the notifications sent for various actions throughout the Academy. General Academy notifications are found in the Academy Workspace, reflecting their specific focus — the Academy Admin, Training Admin, or Development Admin spaces.

Note:
You can preview every notification, but not all notifications are editable.

Academy Administrator Notifications

Navigation: UKG Learning > Academy Workspace > Academy Admin > Academy Settings > Notifications > Academy > General

Notification	Default Recipient	Purpose	Editable / In-app
Imported user summary report	Academy Admin who initiated the import	Alert the administrator when the user import process is complete.	Yes / Yes
You got a message from [Academy name]	Selected recipient	Alert the recipient when they have a message from the academy.	Yes / No
[Academy's Administrator] has added you to [Academy name]	Selected recipient	Alert the recipient when the academy administrator adds them to the academy. The email includes a Login Now button.	Yes / No
You are now an Admin of [Academy name]	Selected recipient	Alert the recipient when the academy administrator makes them an administrator of the academy.	Yes / No
You are now a Training Manager of [Academy name]	Selected recipient	Alert the recipient when the academy administrator makes them an academy Training Manager.	Yes / No
You are now a Professional Instructor of [Academy name]	Selected recipient	Alert the recipient when the academy administrator makes them an academy Professional Instructor.	Yes / No
New comment on an academy wall post you are involved	User who replied to a post's comment User who is mentioned in a comment	Alert the recipient to activity on a wall post they are involved in. The email includes a “Reply Now” button.	Yes / Yes
Notification about locked out user	Academy Admins	Alert the Academy Administrators when a user is locked out of their academy account due to multiple unsuccessful login attempts	No
New Wall Post Request	Academy Admins	Alert the Administrator when a user makes a post to the academy wall which requires approval.	No / No
Status Change in Wall Post Request	Employee who posted to the wall	Alert the poster when their wall post is approved.	No / No
New comment on your academy wall post	User who made the post	Alert that poster when someone comments on their post. Note: This is also a personal setting: Someone comments on your Academy wall Post	Yes / Yes
New post on the academy wall	Academy admins	Alert the administrator when someone posts on the Academy wall	Yes / No
Notification when a job is added to an employee	Selected recipient	Alert the recipient when they are assigned a new job and what the permissions are for that job.	Yes / Yes
Notification when an employee is added to an (above) unit	Selected recipient	Alert the recipient when they are added to an (Above) Unit.	Yes / Yes
Deactivated user summary report	Admin/Manager who initiated the deactivation	Alert the recipient when the deactivation process is complete.	No / No
Preferred Timezone Update	Selected recipient	Alert the recipient when their preferred time zone is changed.	Νο / Νο
Notification when an employee is added to [Academy Name]	Admins	Alert the recipient about users recently added to the Academy.	Yes / No
Your preferred content language has been updated	The users whose language(s) are updated (not when self-changing in the user my profile)	Alert the user when the preferred content language is changed by an administrator.	Yes / No
Your academy is going to be deleted in 10 days	Admins	Alert academy administrators when an academy is about to expire and will be deleted.
Notification when an employee is deactivated	Employee who was deactivated	Alert the user their account is deactivated.	Yes / No
Notification about limited course access	Academy Admins	Alert the Admins about which Managers made “Limit Access” changes to which courses.	No / No

Training Administrator Notifications

Navigation: UKG Learning > Academy Workspace > Training Admin > Academy Settings > Notifications > Academy > General

Notification	Recipient	Purpose	Editable / In-app
Failed all exam attempts	Exam Creator Instructors Unit Manager Assistant Unit Manager Head of Above Unit Assistant Head of Above Unit	Alert the exam creator if a user fails all attempts for an exam.	Yes
New Content Publishing Request	Academy Admins	Alert the Academy Admins and Content Managers when a user uploads new content in the Academy library that is pending approval.	No / No
Status Change in Content Publishing Request	Content Uploader	Alert the content uploader when an administrator or content manager approves their material.	No / No
[User's full name] awarded you a badge on [Academy name]	Selected recipient	Alert the user when a badge is awarded.	Yes
[Academy Admin] accepted/declined your credits	Selected recipient	Alert when an administrator accepts/declines their requested credits.	No
New comment on Library Content	Item Owner Admins	Alert the recipient to a new comment on their library content Note: This is also a personal setting: Someone comments on your library content	Yes
Content shared from [Academy Name]	Selected recipient	Alert the recipient when content is shared with them	Yes
New External Credits Request	Admins	Alert Academy Admins when learners add external credits requiring approvals.	Yes

Development Administrator Notifications

Navigation: UKG Learning > Academy Workspace > Development Admin > Academy Settings > Notifications > Academy > General

Notification	Recipient	Purpose	Editable / In-app
Request Assessment	Selected recipient	Alert a user when the have pending learner assessment requests. The email includes the assessment date and its due date	No