The specifics of compliance differ from academy to academy. However, in UKG Learning you can mark courses as Compliance Courses and then track compliance in your academy.
Designate Compliance Courses
You can easily label a course a compliance course while creating it, by simply selecting Yes under Compliance Course.
This can be easily done after the creation of a course as well.
Navigation: UKG Learning > Academy Workspace > Training Admin > Manage Training > Courses
- Select the course you want to manage.
- Select General details either from the tile or in the Course Panel under Edit Course > General Details.
- Scroll down and select Yes under the Compliance Course section.
- (Optional) Add the course to a separate Compliance Courses category as well, to further distinguish it.
- If your course is set up to award a certificate, then all users who have an active certificate will be considered compliant. If your course is set up to not award a certificate, then all users who have an active completion (100% progress) will be considered compliant.
The Compliance Dashboard
Compliance courses have their own dashboard.
Navigation: UKG Learning > Team Workspace > My Team Dashboard > Compliance
At the top of the page, select either the Employees or Training tab.
Once you select the desired type of Dashboard, you can either see Compliance by Course option, to review the stats of your Compliance Courses.
Training-Compliance Dashboard by Course
At the top of this page, you can see the compliance score of your academy as well as the last time that the stats were updated. In order to refresh the stats, just click on the relevant field, as shown in the image below:
- Compliance courses: the total number of compliance courses in your academy
- Total Employees: the number of employees enrolled in the compliance courses of your academy
- Compliant: the number of employees that are considered compliant in all the compliance courses
- Non-compliant: the number of employees who are not considered compliant, as mentioned above
You can limit this information for a particular Course by clicking on the course you want to check. To find the course you need just use the search bar or filter by category:
Here, all numbers reflect the employees enrolled in the specific course. Therefore, Total Employees indicates the total number of employees enrolled in the course, Compliant the number of those who have 100% progress in this course, and so on.
If you scroll down, you can also see the progress of each employee individually. This information is also gathered in the Employee Dashboard.
Employees-Compliance Dashboard by Employee
At the top of this page, you can find information such as:
- Total Employees: the number of employees enrolled in at least one of the compliance courses of your academy
- Compliant: the number of employees that are considered compliant in all the compliance courses
- Non-compliant: the number of employees who are not considered compliant
Additionally, if you scroll down, you can also see the progress of each employee individually, the total number of courses, the compliance rate, and the total time spent as well, per employee.
By selecting one of the profiles, you can also drill down to checking the user-progress per compliance course.
Important:
For a compliance course to appear in the Compliance Dashboard, at least one user must be enrolled in the course. If no users are enrolled, the course will not be displayed on the dashboard.