Administrators can define the courses that are equivalent to each other; that is, if a member completes Course A, they have also completed the equivalent Course B.
Navigation: UKG Learning > Academy Workspace > Training Admin > Configuration > Equivalencies
- Select the course primary course in the first column.
- Select the equivalent course(s) in the second column.
- Select the checkbox(es) for how each equivalency should be handled. There are four options.
- One-way equivalency: Completing Course A will give learners a completion for Course B, either immediately if already enrolled in Course B, or at the time of their enrollment if not yet enrolled.
- Two-way equivalency: Completing one course will automatically mark the other course as completed. If the learner is already enrolled in both courses, the equivalency will happen immediately. Otherwise, the equivalency will occur at the time the learner enrolls in the second course.
- Automatically assign and complete: When learners finish one course, the system will automatically assign and mark the other course as complete for them.
- Apply retroactively: If learners finish a course before the equivalencies are set up, we'll go back and mark the equivalent course as completed for them.
- Save your selection. The equivalent courses will be shown on the About page of the course under the Equivalents tab.
Courses completed through equivalencies work similarly to courses Completed by Admin. The completion does not change the time and progress of the steps within the course, and only the equivalent course is set to 100%.
Note:
- Purchased courses cannot be used as equivalent courses.
- On course completion, all of the equivalent courses are marked as "completed as equivalent" on the employees' dashboard, even if the course is completed "By Admin."
- No certificates are awarded for courses that have been marked as "completed as equivalent."
- To run a report to check the equivalency relationships that have been set up for your academy courses, export the "Courses Equivalent Report" using the Report Builder (See the Use the Report Builder help topic).
- When equivalent processes are being executed, a slight delay in their completion may occur. This is due to these processes running in the background, which helps maintain optimal system performance. This approach ensures that the system remains responsive and efficient while completing tasks.