Use Skills

Use Skills in your Academy to track learners' growth and assess for areas of improvement. You can assign and unassign skills to learners, and archive any unneeded skills.

Assign Skills

Academy administrators can assign skills to learners. The skills you assign will be marked as required skills for these learners.

Navigation: UKG Learning > Team Workspace > Skills > Assign

Assign by Person

1. Select the skill or skills you want to assign. You can search for a skill or use the Skill Group, Skill Category, and Skill Type filters to narrow the list. To assign multiple skills, select the checkbox next to each skill.
2. Select Next.
3. Locate the learners you want to assign the selected skills to. Use the search field or filter the list by Above Unit Type, Above Unit, Unit, or Job.
4. Select the + icon next to each learner you want to assign the selected skills to.
5. Select Assign when finished.

Assign by Criteria

Under the By Criteria tab, you can select multiple learners based on their shared organizational structure.

1. Select the appropriate Job, then select the Above Units and/or Units. 
2. (Optional) Select additional custom fields if needed. 
3. The Employees that Match Criteria field displays the number of learners who meet the selected assignment criteria. 
4. Select Assign when finished.

Unassign Skills

Academy administrators can unassign skills to learners.

Navigation: UKG Learning > Team Workspace > Skills > Unassign

Unassign by Person

1. Select the skill or skills you want to unassign. You can search for a skill or use the Skill Group, Skill Category, and Skill Type filters to narrow the list. To unassign multiple skills, select the checkbox next to each skill.
2. Select Next.
3. Locate the learners from whom you want to unassign the selected skills. Use the search field or filter the list by Above Unit Type, Above Unit, Unit, or Job.
4. Select the + icon next to each learner from whom you want to unassign the selected skills.
5. Select Unassign when finished.

Unassign by Criteria

1. Under the By Criteria tab, you can select multiple learners based on their shared organizational structure.
2. Select the appropriate Job, then select the Above Units and/or Units.
3. (Optional) Select additional custom fields if needed.
4. The Employees that Match Criteria field displays the number of learners who meet the selected criteria.
5. Select Unassign when finished.

Archive Skills

Archiving is the recommended best practice when you no longer use a skill in your Academy but want to keep the existing data.

Navigation: UKG Learning > Academy Workspace > Development Admin > Skills > Manage Skills

1. Locate the skill you to archive from the list of skills in your Academy.
2. Select the Archive icon associated with the skill. The skill is moved to the Archived tab.

When a skill is archived:

• It is removed from all the skill pages
• The learners' scores for any job including this skill are adjusted 
• The skill is not removed from any current, ongoing assessments 
• The skill is removed from any future assessments

Archived Tab

The Archived tab displays all archived skills and the date you archived them. Here you can restore the Skill by selecting the Restore icon or delete it completely by selecting the Delete icon. 

If you restore the skill, it becomes active and shows on all skills pages. Additionally, the scores will be adjusted for users who previously had scores in this skill. 

Important: 
If you delete a skill you will not be able to restore it and the assessments that took place for the skill are deleted completely. The learners' scores will remain as they were after the skill was archived. If this skill was involved in a request assessment, it is completely removed from the request.