Use Skills

Use Skills in your Academy to track learners' growth and assess for areas of improvement. You can assign and unassign skills to learners, and archive any unneeded skills.

Assign Skills

Academy administrators can assign skills to learners. The skills you assign will be marked as required skills for these learners.

Navigation: UKG Learning > Team Workspace > Skills > Assign

Assign by Person

1. Locate the learner to assign. Use the search bar or filter by criteria if needed. A list of learners appears in the Filter List column.
2. Select the + icon associated with the learner. The learner moves to the Selected Users column.
3. Once you have chosen your learners, select the Next button.

4. Select the skill(s) to assign. You can search for the skill or filter by industry, category, or type. To see any details available for each skill, select its arrow icon. You can select multiple skills by using the checkboxes.

   1. Assign groups of skills by selecting the Groups Skills tab.
   2. Expand a skill group by selecting the arrow icon.
   3. Select the checkbox associated with the group title to select all skills in the group or select skills from the group(s) individually.
5. Select Assign when finished.

Assign by Criteria

1. Select the By Criteria tab.
2. Select a Job from the drop-down list.
3. Select Above Units and/or Units from the drop-down list if needed.
4. Once you have chosen your learners, select the Next button.

5. Select the skill(s) to assign. You can search for the skill or filter by industry, category, or type. To see any details available for each skill, select its arrow icon. You can select multiple skills by using the checkboxes.

   1. Assign groups of skills by selecting the Groups Skills tab.
   2. Expand a skill group by selecting the arrow icon.
   3. Select the checkbox associated with the group title to select all skills in the group or select skills from the group(s) individually.
6. Select Assign when finished.

Unassign Skills

Academy administrators can unassign skills to learners.

Navigation: UKG Learning > Team Workspace > Skills > Unassign

Unassign by Person

1. Locate the learner to unassign. Use the search bar or filter by criteria if needed. A list of learners appears in the Filter List column.
2. Select the + icon associated with the learner. The learner moves to the Selected Users column.
3. Once you have chosen your learners, select the Next button.

4. Select the skill(s) to unassign. You can search for the skill or filter by industry, category, or type. To see any details available for each skill, select its arrow icon. You can select multiple skills by using the checkboxes.

   1. Unassign groups of skills by selecting the Groups Skills tab.
   2. Expand a skill group by selecting the arrow icon.
   3. Select the checkbox associated with the group title to select all skills in the group or select skills from the group(s) individually.
5. Select Unssign when finished.

Unassign by Criteria

1. Select the By Criteria tab.
2. Select a Job from the drop-down list.
3. Select Above Units and/or Units from the drop-down list if needed.
4. Once you have chosen your learners, select the Next button.

5. Select the skill(s) to unassign. You can search for the skill or filter by industry, category, or type. To see any details available for each skill, select its arrow icon. You can select multiple skills by using the checkboxes.

   1. Unssign groups of skills by selecting the Groups Skills tab.
   2. Expand a skill group by selecting the arrow icon.
   3. Select the checkbox associated with the group title to select all skills in the group or select skills from the group(s) individually.
6. Select Unssign when finished.

Archive Skills

Archiving is the recommended best practice when you no longer use a skill in your Academy but want to keep the existing data.

Navigation: UKG Learning > Academy Workspace > Development Admin > Skills > Manage Skills

1. Locate the skill you to archive from the list of skills in your Academy.
2. Select the Archive icon associated with the skill. The skill is moved to the Archived tab.

When a skill is archived:

• It is removed from all the skill pages
• The learners' scores for any job including this skill are adjusted 
• The skill is not removed from any current, ongoing assessments 
• The skill is removed from any future assessments

Archived Tab

The Archived tab displays all archived skills and the date you archived them. Here you can restore the Skill by selecting the Restore icon or delete it completely by selecting the Delete icon. 

If you restore the skill, it becomes active and shows on all skills pages. Additionally, the scores will be adjusted for users who previously had scores in this skill. 

Important:
If you delete a skill you will not be able to restore it and the assessments that took place for the skill are deleted completely. The learners' scores will remain as they were after the skill was archived. If this skill was involved in a request assessment, it is completely removed from the request.