Sometimes the best way to learn is in small blocks. Microlearning is a way to help your team members learn new information in small doses, over a period of time, almost like flashcards. Using text, images, questions, and stacks (a combination of text or image and a question), users can now quickly go over information and learn new skills.
Activate Microlearning
Navigation: UKG Learning > Academy Workspace > Settings > Training
Use the search bar, or scroll down, to find Microlearning and switch on the toggle next to Turn on microlearning in this academy.
Create Microlearning
Navigation: UKG Learning > Academy Workspace > Training Admin > Manage Training > Microlearning
Here you can see all current Microlearning courses, as well as create new ones. Select Create Microlearning to start.
Create Microlearning from Scratch
- To manually create a new micro-course, click on Start from scratch and select Start Designing.
- In the next screen, fill out all the required information. The Title, Language and Training Category are mandatory fields.
- Title: The name of the micro-course
- Description: A short description on what the micro-course is about
- Language: The language the micro-course is in
- Training Category: The category the micro-course is in
- Estimated Time: How long it takes users to complete
- External ID: The ID used to share it
- Tags: Tags to help users easily find the micro-course
This is where you start to create your micro-course. You want to add cards that users then get in slow, bite-sized pieces, based on the schedule you will set up later. There are four kinds of cards:
- Text: These cards have text for users to remember.
- Images: These cards have images for users to remember.
- Questions: Short quizzes for users to test their knowledge.
- Stacks: Flashcards, with text or images on one side, that then flip over to a question.
When you are done, select Configure to create the micro-course.
If Skills are enabled in your Academy, you now will be asked to map skills to the micro-course. This way learners can improve their skill scores by finishing the course, and the course will be included in Career Path and Job Training recommendations if said skills are mapped to jobs.
- Skills: Choose Academy Skills from the drop-down menu
Select your skills, scroll down, and click Save.
Scroll down to Schedule and Publish Microlearning for the next steps.
Schedule and Publish Microlearning
You are able to schedule the micro-course, so that the cards and stacks appear in a predetermined sequence over a period of time. To do so, select Custom Schedule.
Select the days of the week you'd like the cards and stacks to be distributed. Then determine when the first and last card should be presented on each of those days.
In the drop-down menu that appears, select how often the cards and stacks should appear within that timeline.
Stacks can be thought of as a card with two sides. The content is on the front, and on the back a question regarding the content. You can determine how far apart these two sides are revealed to the learner. The stack interval takes precedence over the card schedule. Meaning, whatever interval you select here will add to the time between cards, as well.
| Example of scheduling |
Let's say you have twelve cards and make them available on Mondays and Wednesdays, between 1:00pm and 3:00pm, at an interval of once an hour. This means three cards are released each Monday and each Wednesday (at 1:00, 2:00, and 3:00) — six per week. The micro-course would take two weeks to finish. If you set them up in an interval of once every half an hour, using the same timeline, the course would only need one week. If one stack with an interval of ten minutes was introduced into the schedule, it would add that ten minute delay to the schedule. At some point that ten minutes would delay the last card of the day back by ten minutes, pushing that card to the next day; the last card's release time would come at 3:10, ten minutes after the last card can be released on that day. |
Please Note: The learner must currently be logged into their academy in order to view revealed cards immediately when scheduled. If a schedule spans three days, but a learner doesn't log in for a week after they've been assigned the micro-course, they would receive all the cards and stacks at one time.
The last step is to set the visibility. Choose your preference and click Publish to publish your micro-course.