This list includes features that are planned for 2025, placed into their respective quarter. Release titles in bold have been released.
Note:
Both the features themselves and their respective release timeline are subject to change; the list is updated regularly.
Q2 2025
| Release Title | Business Value |
| Notification alerts - Ability to download from the alert and Change Name | Enhancing the notification system for bulk processing, and report downloads will significantly improve the user experience by providing clear, specific, and actionable notifications. By including the name of the relevant course, file, or report in each notification, users can quickly identify and take action on important updates, leading to increased efficiency and satisfaction. |
| UKG Ready OpenSesame configuration | This ticket is only being implemented in 1 Academy Kind and will not be needed in any other Academy environments. We will hide the 'Custom' selection, when setting up the OpenSesame integration in the 'Connect external content providers to your academy' Academy settings, so that these clients will only be able to use the standard Client ID and Client Secret. We will also be sure that when these clients log into OpenSesame and see any references to their Academy, they will see language they recognize. |
| Academy Labels (Reskin only) | This reskin of the Academy Labels page enhances clarity and usability without changing its functionality. By improving the user interface, admins will have a smoother experience when managing and renaming labels, leading to quicker updates and better customization across the academy. |
| Notification for content expiration in library | The new scheduled notifications ensure timely updates and maintenance of library content, improving user experience. It enhances content management efficiency, reduces manual monitoring, and helps maintain compliance with content policies. |
| Ability to change 'Custom jobs' and 'Organizational jobs' in Academy Labels | We recently changed 'Non-editable Job' to 'Organizational Job' and 'Editable job' to 'Custom job'. Some of our clients use this terminology in their internal systems and it is causing confusion with the admins, we would like to offer a way to translate these names within our Academy Label functionality. |
| Managers should not be able to make changes for courses assigned by admins (Due date changes or unassignments) | "Clients have been having issues with compliance in terms of unassigning training and editing due dates. Our main goal with this ticket is to prevent non-admin managers from unassigning users from training items and updating due dates of training and thus provide them with a solution so as to avoid having these issues" |
| Ability to extract excel file report for unit association rules | Currently there is not a way to review above unit/unit assignment rules in a list view or report view. In this enhancement, we will provide a way to export above unit/unit assignment rules in order to create a streamlined processes for Admins managing users for large enterprise organizations. This will help them save time, limit confusion and ensure the right audiences are being assigned to their org structure accordingly." |
| Adjust algorithm for job suggestions in career map | Enhancing the job similarity algorithm delivers business value by increasing employee engagement and trust in the platform. Accurate and relevant job recommendations empower employees to make informed decisions about their career paths, fostering a sense of progress and alignment with organizational opportunities. For our clients, this improvement strengthens the effectiveness of their talent development strategies, ensuring they can better match employee skills with internal roles, ultimately driving retention and workforce optimization. |
| Adjust algorithm for training suggestions | Improving the training suggestion algorithm enhances the overall user experience by making learning more intuitive and impactful. This personalization increases engagement with training programs, helping employees acquire the skills they need to excel in their roles. For clients, it optimizes the effectiveness of their learning initiatives, supports workforce development, and strengthens alignment between employee growth and organizational objectives. |
| Tracking Creator of training versus Primary Instructor | Currently, we default the creator of a training as the Primary instructor and consider the Primary instructor and the creator the same person. In some cases, the creator of the training is not the instructor, but the clients still need to track who the creator is if they update the primary instructor to a new person. In this enhancement, we will ensure that any field that represents the Creator of a training, displays the original creator and not the current Primary instructor's information. The Primary instructor information will display within the instructor fields only. |
| Notifications: Request edit three email notifications (bulk import courses, bulk import curricula, bulk import events) | Currently, when a client utilizes the Course, Learning path or Event file import to update their training, they receive the 'Bulk Import' notification. In this enhancement, we will make the bulk import notifications editable to allow admins to tailor communications, improve clarity and reduce errors. This flexibility enhances efficiency and user satisfaction. |
| Event integration connection | Today when a client creates an integration with their virtual meeting partner, the 2 types of tokens used have an expiration date. When a refresh token expires, then the system is unable to use the integrations and the client needs to manually update the token(s). But if they disconnect, in order to reconnect with the new tokens, all integration connections between their academy events and their virtual meeting partner (i.e. zoom events) are lost. In this enhancement we would like to automatically refresh all the access tokens, so that they do not expire. This way the client's integrations stay in tact |
| Ability to save Curricula/Learning Paths to multiple training categories | We understand that organizing the learning journey has been a crucial part of our clients' development. And we all have different preferences and needs when it comes to organizing our learning material. That's why we decided to make the ability to connect multiple categories with a course, available also for learning paths. With Multi-Category Learning Paths, we have ensured that the same user-friendly experience we have with courses is now seamlessly integrated into the learning paths. Our customers will now have more flexibility when organizing their categories and creating their training materials. |
| Event Calendar Improvements | The proposed feature offers two key benefits that significantly enhance user experience and operational efficiency: Effortless Calendar Integration: With a simplified "Add to Calendar" function that requires minimal clicks, users can easily integrate events into their personal or work calendars. This improves user satisfaction by reducing the time and effort needed to manage schedules, leading to higher engagement and adoption. Real-Time Sync: The feature ensures almost instant synchronization with external calendars, keeping all events up-to-date with minimal delay. This real-time sync minimizes the risk of missed updates or scheduling conflicts, increasing reliability and user trust in the platform. Together, these enhancements streamline scheduling processes, improve productivity, and offer a competitive advantage by delivering a seamless, efficient user experience. |
| Team Rules | The redesign of the rules dashboard, along with the introduction of new features such as adding ability to create mass actions, rule versioning tracking, and enhanced filtering and sorting, will greatly improve efficiency, accuracy, and transparency in managing automated rules within the platform. By streamlining these processes, admins will be able to quickly identify and resolve rule issues, track changes over time, and reduce the likelihood of errors, leading to faster training assignments and improved user management. These enhancements will not only save time for administrators but also ensure better user training compliance and a more scalable system for larger organizations, ultimately driving higher productivity and customer satisfaction. Also, the same will apply for the Team Member ruled pages that include Time zone rule assignments and user rule assignments to org nodes. |
Q3 2025
| Release Title | Business Value |
| Microlearning permissions for custom roles | |
| Training & Groups Category Sections | In this ticket we will be giving our customers the ability to add another level of categorization, sections, to their training and group categories. Having the ability to create sections will give our customers the flexibility to better organize their training content and groups. Moreover, as each section can be tied to a set of rules so that it is only visible to a specific group, our customers can leverage this extra level to implement different visibility rules to their organization's content management. Sections can provide several benefits to our customers such:
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| Invitations/Approvals | As part of the ongoing transition to Sigma, this epic will enhance user experience and streamline workflows by redesigning key pages related to invitations and enrollment statuses. Additionally, we will expand the 'Extend Due Date' functionality to include support for external courses, adding flexibility and accommodating a broader range of learning materials. These improvements aim to improve user interface consistency and extend functionality, leading to an enhanced user experience and increased platform usability. |
| Go1 migration process | Clients are able to manually upload Go1 course files into Schoox and if they setup an integration, we will need a way to identify these courses to avoid duplicates in the academy. We would like to offer a way for clients to override the existing Go1 courses or ignore them. Similar to what we do for OpenSesame. |
| Add Microlearning to academy search results | Adding microlearning to academy search results increases the utility and value of the platform by connecting users to highly relevant learning content in real-time. It ensures that their investment in microlearning is maximized, as content becomes more accessible and integrated into the broader learning ecosystem. |
| Health & Safety Institute (HSI) - API Certificate sync | In this enhancement we will pull in the PDF certificate for courses designed by Health & Safety Institute (HSI). This is a unique requested made by 1 client, so it will be turned off for all clients and only turned on by request. |
| Improve Oblige to retake rule when it takes into account deactivation period | This functionality is valuable to customers because it ensures that training compliance is maintained without creating unnecessary work for users or administrators. By reassigning courses only to the appropriate set of users at the right time, organizations can reduce user frustration, improve productivity, and ensure that employees focus on the most critical learning requirements. Additionally, the ability to configure rules and track reassignment actions provides administrators with greater control and insight, enabling them to align training programs with business needs and regulatory requirements. |
| Ability to locate rules when a user is deactivated | Currently after a user gets deactivated, the super admin of the academy receives a notification with information about the rules which the deactivated user created We'll give additional information to super admins so that they can locate more easily the rules that they acquire ownership due to the creator's deactivation. |
| Team - ILT | This epic will enhance the user experience by streamlining the registrants' management process within the Team WS, in Sigma. By improving both the UI and business logic of key event-related pages, we aim to reduce administrative overhead, increase the efficiency of event registration and management, and meet client-specific requests. This will lead to higher satisfaction for both event organizers and participants, boosting overall engagement and reducing friction in the event lifecycle. |
| Team - Core | Redesigning the assign/unassign/reassign and mark as complete processes will allow managers and admins to:
Ultimately, increases productivity and boosts overall user satisfaction with the LMS. |
| Filters functionality in Learner's Workspace | The upcoming enhancements to the Learner Workspace filters streamline the course discovery experience by improving usability, clarity, and visual hierarchy. By refining the spacing, default states (accordions closed), order, and wording of filters, learners can more easily navigate, interpret, and apply filters that are relevant to their goals. These adjustments reduce cognitive load, support quicker decision-making, and ensure the interface feels intuitive and consistent across the platform. Ultimately, this improves content engagement, course enrollments, and overall learner satisfaction—key drivers of platform adoption and success. |
| Theater Mode: Remove starting pages for OJTs & Events | The starting pages within the Learning Experience are being removed in order to streamline the flow of a user starting an OJT or Event without any intermediary steps. This way users will be able to access their training faster and more efficiently. |
| Reassign Training (Reskin only) | The goal is to: - Redesign the course & learning paths listing pages with new filters - Reskin (without any change in functionality) the following pages of B3 ---Reassign Training: By person ---Reassign Training: By criteria |
| Unassign Training (Reskin only) | The goal is to: - Redesign the course & learning paths listing pages with new filters - Reskin (without any change in functionality) the following pages of B3 ---Unassign Training: By person ---Unassign Training: By criteria |
| Assign Training (Reskin only) | The goal is to: -Redesign the course & learning paths listing pages with new filters and sorting options - Reskin (without any change in functionality) the following pages of B3 ---Assign Training: By person ---Assign Training: By criteria |
| Ability to add microlearning courses to Transition profiles | |
| Gamification - Fair Point Allocation & Earning Adjustments | To implement consistent and fair point handling across all gamification features (leaderboards, games, activity rings) when participation criteria such as Unit, Above Unit, or Job role are modified. The goal is to ensure that newly eligible users start from 0 points, while previously eligible users retain their progress (regardless of admin changes) so that no one gains an unfair advantage. |
| Assign training - in-app notifications only option | Currently, the only way to notify users of the assignment is to send both an In-app assignment notifications and email assignment notifications. In this enhancement, we would like to add an option on these pages to allow users to receive only email notifications, only in-app notifications, or both type of notifications. This will allow clients to further customize their users' experience. |
| Org Module - Manage Team Members | Our goal with this epic is to make sure that the Manage members page will have all the functionality it used to have in legacy, but in a better, cleaner, and easier-to-navigate UI. In our try to simplify the navigation, we will try to incorporate to this page actions like: Add & Invite Users. In this way, all roles/ managers who can manage academy members, guests, registration requests, will be able to complete all of their actions through one page. |
| Competitions - Gamification | Users will be able to challenge their peers for weekly competitions. The competition will be based on the activity rings. At the end of the competition the winner will get a badge. |
Q4 2025
| Release Title | Business Value |
| Show only posts the user is allowed to see in Wall posts | Ensuring that users only see autogenerated posts they have permission to view on the Academy and Group walls enhances privacy, user trust, and relevance of content. By hiding unauthorized or inaccessible url redirections, this feature reduces potential confusion or frustration. |
| QR codes for Quick Actions in the field of work | This epic introduces a toggleable QR Code feature within the admin control panel, allowing administrators to enable QR code scanning. Upon activation, a configuration section for label settings appears, where printing preferences (e.g., font size, number of codes per page, visible fields) can be defined. In the Manage Team Members section, admins can generate and download QR codes individually or in bulk. All actions—enabling settings, updating configurations, and generating QR codes—are captured in detailed audit logs for traceability and compliance. |
| Vignettes Redesign | With the redesign of the vignettes we want to allow clients with custom features to view the new designs experience and to provide consistency in the visual part. With this ticket we are changing the learner's view of the vignette's pages |
| Manage Training Categories, Training Items listing, Categories listing (Reskin only) | The goal is to reskin (without any change in functionality) the following pages: - Training Categories - Training Items Listing ---- Courses ---- Learning paths ---- Library - Categories Listing ---- Training |
| Team - Report Builder | In this phase of the next generation of Schoox, we will visit the Report Builder. This page will be updated to look and feel more current, as well as provide better navigation of the tool. |
| Manage Course (Lectures & Additional Info) (New Admin Panels) | The goal is to reskin (without any change in functionality) the following pages: - Manage Training> Course> all sub-pages apart from events & exams |
| Permissions: Non-Admins to receive Scheduled Reports | Currently we only allow Admins, Training Managers and users with the job permission 'Report Builder' to received scheduled reports. In this enhancement we will allow report creators the ability to send reports to users within the Academy that do not have the security they need today to run them on their own. The user will receive the link to the CSV file within an email and be able to see all the data the report creator can see in the report. |
| Mass update fields within a training | Today when you want to update any fields in a course, learning path, event, or exam, you need to go to the Indvidual training and edit it one by one. In this enhancement we will provide a way to mass update the Custom fields, Tags, and the Compliance Course and Learning paths values on training. This new upload will be part of our new design. |
| Team - Member Options & Templates | |
| Team - OJT | Redesigning the On-the-Job Training pages in Team Workspace so that Admins and Managers to be aligned with the new designs |
| Team - My Team Dashboard | In this phase of the next generation of Schoox, we will visit the My Team's Dashboard. This page will be updated to look and feel more current, as well as provide better navigation of the tool. |
| Team - Announcements | This update improves admin efficiency by simplifying the process of creating announcements, streamlining access, and reducing unnecessary navigation between workspaces. |
| Finalize Resources (All Workspaces) | The goal of this update is to ensure consistency and alignment across all Workspaces in the LMS, which will enhance user experience, streamline resource management, and reduce potential errors from discrepancies in resource versions. By finalizing the Library in all Workspaces, we improve operational efficiency, ensure that resources are up-to-date and properly categorized, and support better access control based on user permissions. This will ultimately drive user engagement and satisfaction, reduce administrative overhead, and support better data integrity across the platform. |
| Create a single "settings" menu for New Experience admins | Centralizing the settings system for Academy, Training, and Development admins will enhance user experience by simplifying navigation. By grouping all settings in one place, admins can manage and monitor them more efficiently, leading to improved productivity and clearer oversight. |
| Academy Admin - Notifications Naming/Wording Enhancements & Changes | This epic enhances user communication by updating notification wording and improving clarity and increasing user engagement. |
| Use a single "notifications" menu for New Experience admins Backend Operations | Centralizing the notification system for Academy, Training, and Development admins will enhance user experience by simplifying navigation. By grouping all notifications in one place, admins can manage and monitor them more efficiently, leading to improved productivity and clearer oversight of important updates. |
| Financials (Academy Purchases, Income, Stripe Settings, Affiliate sales) (Reskin only) | It is crucial to emphasize that the proposed changes are cosmetic and will not affect the underlying mechanisms of the admin functionalities. Our users will experience the same performance, stability, and reliability that they expect from our tools, ensuring that there is no disruption to the daily operations of their businesses. This aspect of the initiative reassures our stakeholders that the enhancement is designed to complement and not complicate. |
| Manage Exams (New Admin Panels) | The goal is to reskin (without any change in functionality) the following pages: - Manage Training> Courses > Exams |
| Homepage Configuration | A streamlined homepage experience enhances user navigation by providing a single, personalized landing page for all users, improving engagement and efficiency. Migrating legacy data preserves existing customizations and minimizes disruption. Centralizing configuration empowers admins with better control, reduces complexity, and sets the foundation for future enhancements. Auditability increases transparency and supports compliance needs. |
| On-the-Job Training Task Report - Additional Fields | Today, the 'On the Job Training Task Report' does not include certain fields regarding tasks within the OJT. In this enhancement we will add additional fields to ensure the report provides more details. Specifically, we will be adding the 'Task Type' in the report, so that clients can view the type and filter by it in their report. |
| Allow Admins to Manually Retrigger Welcome Notification Email | Introducing the ability for administrators to manually resend the Welcome Notification email significantly improves the user onboarding experience and operational efficiency. In the current workflow, when users do not receive the initial welcome email, they are forced to use the "Forgot Password" function—resulting in delays, confusion, and increased support inquiries. By empowering administrators to proactively resend the welcome email, organizations can reduce friction during onboarding, ensure timely access for new users, and enhance overall user satisfaction. |
| Invite Learners (Reskin Only) | With a strategic focus on enhancing visual engagement and aligning with our updated brand identity, we propose a sophisticated reskin of our existing admin functionalities. This initiative aims to revitalize the aesthetic aspect of our interface while maintaining the robust functionality that our users have come to rely on. |
| Mark as Complete (Reskin Only) | With a strategic focus on enhancing visual engagement and aligning with our updated brand identity, we propose a sophisticated reskin of our existing admin functionalities. This initiative aims to revitalize the aesthetic aspect of our interface while maintaining the robust functionality that our users have come to rely on. |
| "Open in New Window Setting in Mobile" for SCORM compatibility | This enhancement provides our customers with the ability to tailor their mobile learning experience to the specific needs of their SCORM content. This directly translates to improved user experience, as learners will no longer lose progress or face navigation issues when interacting with specific SCORM content on their mobile devices, leading to a more seamless and reliable learning journey. Also, customers will be able to use a broader range of SCORM files within our mobile app without needing to request custom exclusions, significantly increasing the value of our platform as a comprehensive learning solution. |
| Assign training - in-app notifications only option | Currently when I am on the Assign Training page, the only way to notify users of the assignment is to send both an In-app assignment notifications and email assignment notifications. In this enhancement, we would like to add an option on these pages to allow users to receive only email notifications, only in-app notifications, or both type of notifications. This will allow clients to further customize their users' experience. |
| Add Automated Rules for Microlearning | Automating the assignment of Microlearning courses reduces manual work, ensures timely delivery of training, and helps scale learning efforts across teams. This makes training more efficient, consistent, and easier to manage for both admins and learners. |
| Manage Training Items listing (Reskin only) | With a strategic focus on enhancing visual engagement and aligning with our updated brand identity, we propose a sophisticated reskin of our existing admin functionalities. This initiative aims to revitalize the aesthetic aspect of our interface while maintaining the robust functionality that our users have come to rely on. |
| Remove "Click the X to save and close" verbiage after SCORM completion in course experience | |
| Add Initiate events in Team WS | Adding the ability for Instructors to initiate their own events in the Team WS will allow more flexibility and efficiency so instructors will not require admin access or involvement to initiate their events. |
| Manage Standalone OJTs (New Admin Panels) & OJT listing | With a strategic focus on enhancing visual engagement and aligning with our updated brand identity, we propose a sophisticated reskin of our existing admin functionalities. This initiative aims to revitalize the aesthetic aspect of our interface while maintaining the robust functionality that our users have come to rely on. |
| Enhance ease of access for purchased content in New Experience | This change will alleviate confusion some users may have in trying to locate 3rd party content in the Course Catalog |
| Making the Learning Path Status Gadget interactive | The updated homepage gadget will save managers time by providing a quick, all-in-one view of team training progress, reducing clicks and streamlining their workflow. Moreover, adding new functionalities, such as the ability to assign training directly from the dashboard, will make the platform more powerful, driving higher adoption rates and proving its value as a complete training management solution |
| Analytics dashboard - exports | In the initial development of the Analytics dashboard, we did not include the existing exports that exist today on the My Dashboard. In this ticket we will focus on creating those existing dashboards and adding some new exports. |
| Approval process on PRP: Adding permission and declined note - Change in Add users permission | After releasing new functionality that allows clients to setup their Academy to force all users who fill out the Public Registration Form to follow an approval process academy admins can determine if they would like to add the user to the academy or decline them. Here we will focus on enhancing this functionality by providing a way for clients to add a custom message for those that they 'Decline' and a way to add the permission to approve or deny requestors to users other than Admins. The new custom message will be visible on the approval page and available to add to the standard email notification that goes to the denied user. Also, minimizing misconfigurations by changing the Add users permission to a sub-permission of Manage members permission for managerial jobs and custom roles. |