You can create a set of courses intended for certain employee teams within your organization without making them accessible to all employees. Configure your course visibility settings to make optional courses discoverable only by your intended audience.
Use category permissions to manage who can see your courses. You do not need to set them as Private if they are placed in a category that already restricts visibility to certain users based on their permissions.
Restrict Visibility to Specific Teams
To ensure only the intended users can see your courses, start by organizing them within a category that has the right permissions.
Assign the courses to a Category for better organization and easier permission management.
Locate your training category, and select Edit permissions for category.
In the permissions panel, grant Read access only to the specific Jobs, Roles, Units or Above Units that represent the employee teams who should have visibility. By tailoring these permissions, only your intended audience will see the courses listed in their catalog.
To ensure the training remains optional, avoid assigning it directly to users.
Do not use the Assign Training feature for these courses.
When configured correctly, employees with visibility see the courses in the catalog and can choose to self-enroll at their own discretion.
By combining category permissions with optional enrollment, you can:
Make optional training visible only to specific employee teams.
Keep courses hidden from other user groups.
Allow employees to self-enroll in courses that are relevant to their roles.
This approach gives you flexible control over how and where optional courses appear, ensuring each team has access to the training that matters most to them.